Just-in-Time Learning: What it is and How To Implement It.

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Does the challenge of learning something new seem overwhelming? Or have you ever felt at a loss when faced with a new skill you want to learn but don't know where to start?

The key to learning something new is to focus on a specific skill or information that can be immediately applied. This is called just-in-time learning.

This concept can be implemented in all areas of life. Most people, however, use it in the workplace, where it effectively boosts productivity.

Just-in-time learning boosts productivity because it is motivating to constantly and immediately see the results of the knowledge you have just acquired. Naturally, this gratification encourages you to gain even more knowledge and put it to good use.

The trick here is to switch back and forth from production to research mode so you're consistently growing and getting the experience right then and there with whatever you’re learning.

In this article, we’ll define just-in-time learning (or JITL for short), the origin of this theory, and a five-step process for implementation.

Let's get started.

What is Just-in-Time Learning?

Just-in-time learning involves quickly taking in small pieces of content when the learner needs the information. People are able to absorb information quickly when they need to, especially when they face a knowledge gap that is preventing them from getting their job done.

JITL in the workplace is an excellent way for employers to communicate essential knowledge to their employees. Once a company has a learning platform that can be easily accessed by all employees quickly at any time, training assets can be available when needed.

As a learner, JITL happens when you pay attention exclusively to the information you can immediately implement. This means that you are only learning the knowledge or skill applicable to a current challenge you’ve identified. Once you have learned it, you immediately apply your new knowledge to the problem you are facing, which helps ingrain the lesson in your brain so you can truly make sense of it.

Research has linked deliberate practice with knowledge retention. This means that it is often not enough to simply hear information to remember it and implement it later. Instead, learners must apply their new knowledge in a real setting, where just-in-time learning comes in.

What is the Origin of the Just-in-Time Learning Theory?

The origin of just-in-time learning is usually attributed to the Toyota car company. This Japanese company created a production system in which parts arrive at the warehouse exactly when they are ready to be distributed or “just in time.”

By doing this, Toyota could significantly reduce the amount of inventory they had lying dormant.

The previous method of having a large stock of parts lying around in a warehouse has now been replaced, and most major car companies have copied this production system in some way. This concept has also been applied to the way that people learn.

When it comes to learning, technology is continuing to progress at a rapid pace, which has raised people's expectations. Unlike 15 years ago, we now expect information to be available at our fingertips immediately. People put a great deal of value on their time and don't want to wait around for the information they need.

For example, people used to have to wait for the newspaper to come out to check out movie theater times or wait for the evening news to learn what is happening worldwide. Now, all that information is available on smartphones and can be accessed anytime.

These cultural shifts have altered how we approach learning and training in the workplace and our personal lives. Today’s employees expect job-related assistance and training to be accessible whenever needed, just like other sources of information. This is where the JITL approach comes in.

Although there is no definition for just-in-time learning, the main idea is that it’s an approach to providing individuals (e.g., employees) with the information they need at the exact time they need it.

This way, employees can learn the solution to a problem they are experiencing and then immediately apply it to meet their needs. Companies often use just-in-time training methods to give employees access to the right information when and where they need it most.

This on-demand service is beneficial for training someone with a specific need because that need can be met immediately, and time is no longer wasted while the person sits on a roadblock.

In the workplace, companies provide accessible learning resources that contain bite-sized chunks of information needed for a specific on-the-job task or problem.

For example, an employee might need to solve a product issue immediately. With just-in-time learning, he or she no longer has to wait for a training session to address the problem because the needed information is accessible on their smartphone.

In such cases, learners typically don't have much time to dedicate to training, so they access easy-to-digest information that covers the fundamentals. These small bits of information can also point learners toward more detailed information if necessary.

Determining what training resources should be available to your team “just in time” can be difficult, but it is important. It is critical to talk to the team first and ask for suggestions because they are the ones who know what they need and who will be using the learning solutions. Figure out what information would benefit your employees the most to have on hand each day.

These learning resources have valuable content, and companies make an effort to ensure that their employees are aware of this and know how to use it.

Like everything else, there are disadvantages to just-in-time learning.

One downfall is that JITL can be risky for people struggling to stay on topic. There needs to be a concentrated effort to use the knowledge you just gained before jumping to another topic. When using just-in-time learning, jumping from goal to goal can be tempting without genuinely accomplishing anything.

Once you’ve applied the initial steps, you learn the next step, implement it, and so on. All of these microlessons add up quickly, and before you know it, you may have completed a whole process of steps for a new skill that you were unfamiliar with before you engaged in just-in-time learning.

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JITL involves taking in small pieces of content in a short time when the learner needs the information.

5 Steps for Implementing the Concept

1. Fully immerse yourself in a skill.

Dive directly into a particular topic. Learn everything that you can. Reading books on the subject is helpful, listening to podcasts, taking an online course, and learning through YouTube videos. You can even hire a coach or meet people with the same interests online or in your community.

This will help you change your learning from passive to active. Instead of sitting through a one-hour training session for information that you “might” need to know one day, you are being proactive with your time by surrounding yourself with the information that you know will be useful for you.

People learn best when they can link what they are learning and real-world examples. Putting the information you are learning into context will help you develop the necessary confidence to apply it.

2. Identify your current need or challenge.

Identify what skill or knowledge you need to learn. This need is your “current challenge.” Learn everything that you can about this specific challenge. Master it. Then, put the information you’re learning into action. You can make the necessary adjustments as you go along.

Understanding where your knowledge gaps exist is a critical place to start when assessing the kind of help you might need. The unique thing about JITL is that you will often not know where your knowledge gap is until you run into it.

If you have a just-in-time learning tool available, however, you can quickly fill this gap at the last minute and be able to move forward with your project.

3. Take notes and create action items.

Identifying your current challenge helps you know which information is valuable for your self-education. Take notes. Record all the ideas and information you come across while learning a new skill in a central hub that you can refer to later.

This means that you can cut out the fluff irrelevant to your work if you're watching a video on a topic. You can boil information down strictly to what is helpful for you and ignore the rest. Create a step-by-step plan to overcome the hurdle you face so you can work on it efficiently.

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Take notes and record all the ideas and information you come across while learning a new skill.

4. Be consistent with daily practice.

Work on the new skill you’re learning for at least 30 minutes daily. Make it a habit to set aside time at least once a week to schedule tasks related to your self-education. Create personal deadlines for habits you’re developing for a specific skill. Doing these things will help you incorporate your new knowledge into your life until it becomes second nature.

As you continue to learn new things using JITL, you can build upon the skills you develop. Practicing these skills is an important part of learning how to incorporate them into your everyday life and expand on what you learn.

5. Say “no” to distractions.

One of the biggest distractions you’ll have when implementing the just-in-time learning habit is the activities you’re “somewhat interested in.” Learn to say no to distractions unrelated to your current topic of interest. Filter information and save ideas worth pursuing one day in a file. I store them in a specific folder in Evernote.

These topics can be considered “just in case” learning issues instead of “just in time.” However, once you use the information, you will likely have forgotten what you learned. Keeping these distractions at bay and revisiting them only if they come up in your practical, everyday life is essential.

Information overload is a real thing that can hold you back from learning valuable information. When you are learning something, you should ask yourself:

  • Is this all the information I need?
  • Is this source reliable?
  • Am I looking for the right information?

Answering these questions will help you eliminate some information you probably won't need.

Final Thoughts on Just-in-Time Learning Theory

Today, we learned about the concept of just-in-time learning. This self-education tool gives us mastery of anything new by focusing on learning specific skills that can be immediately implemented.

We’ve also learned that there are five steps to developing the habit of just-in-time learning:

  1. – Fully immersing yourself in a skill
  2. – Identifying your current need or challenge
  3. Taking notes and creating action items
  4. – Being consistent with daily practice
  5. Saying no to distractions

Applying this learning concept dramatically improves productivity in all areas of your life. Overall, having a good mix is vital. It is essential to spend some time learning the fundamentals of your job or new skill while also creating a framework of resources that you can turn to when you don’t know something.

Learn more about learning by checking our post on how to learn anything fast today!

Check out more topics to help you learn more efficiently:

  1. The Learning Retention Pyramid: A Simple Guide
  2. Knowledge VS Wisdom: 5 Differences Between Each

      Finally, if you want to take your goal-setting efforts to the next level, check out this FREE printable worksheet and a step-by-step process that will help you set effective SMART goals.

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